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What is your Oracle JD Edwards history and footprint?
The JDE footprint before 9.2 was JDE 9.0 at all of our locations. The upgrade was primarily a technical upgrade that focused on speed and efficiency; however, there were some functional design improvements that are easier with a new system. The primary JD Edwards modules Ajinomoto is using include Financials, Manufacturing, Shipping/Warehouse, Transportation, Procurement, Sales, Maintenance, Job Cost, and DSI Warehouse and Shop Floor.
What were the key takeaways from the project’s success?
Ajinomoto Foods North America wanted to ensure that end-user training, change management, and clear and consistent communications all worked together throughout the project – right from initial design through go-live and ongoing maintenance. We were pleased to partner with TIA, Inc. to assist us on the “human side of change” for this project.
What were the challenges at Ajinomoto Foods before the upgrade and what did you hope to accomplish?
Over the years, we had acquired a number of food manufacturing companies and have since grown into one much larger company. It was time to remove the tribal knowledge/processes and move to company-wide standardization. Finding a way to standardize processes, deliver effective training, and establish the way we communicate was crucial for us. It was more than an IT project and reflected the Ajinomoto Group culture of “One Team Spirit.” Also, this was the beginning of a major digital transformation with a more modernized ERP, increased functionality with supply chain and transportation, and financial streamlining. All providing a single source of data.
ith multiple locations and their own processes, how did you get buy-in on this project from the users?
We had support from the top, which was critical. We used Kotter’s model for change management, which focused on the people instead of the change itself. We empowered global participation and visited all locations to see firsthand the local processes and pain points. Communication was crucial. We implemented a multi-mode feedback loop to listen and respond to everyone’s concerns and suggestions.
How did you train your users?
Daya Haddock, CEO, and a TIA team assisted us with the project. The blended training included classroom, self-paced, and virtual instructor-led, as well as supporting job aids. Everyone was directed to a new self-learning portal with over 20 courses and 200 microlearning topics. In addition, we provided numerous virtual instructor-led trainings (vILTs) prior to go-live to introduce the new learning materials. The courses included avatars as training guides, plus front matter with standardized processes containing the “why.” The simulations and videos presented the “how” for all step-by-step procedures. Animations and assessments were added to keep the learners engaged.
What are the biggest benefits from the 9.0 to 9.2 upgrade?
There are certainly technical benefits with UDOs, orchestrations, and having the ability to automate processes without customizing code. These tools have enabled the Ajinomoto IT team to provide productivity enhancements – all while streamlining procedures and providing time-savings. The JD Edwards 9.2 platform is providing a strong foundation as they continue their digital transformation.
How long have you been involved with Quest and how have you benefited from the community?
Ajinomoto Foods North America is a new Quest member and experienced our first COLLABORATE in San Antonio in 2019. We enjoyed attending sessions and meeting fellow IT peers. We are thankful to share this upgrade story with other Quest and JD Edwards customers to be a part of the information exchange network. If anyone is interested in further information, feel free to contact us.
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