Aconex Electronic Document Management System – EDMS Training
Does your organization deal with a huge number of documents? Is your document control too complex to function smoothly? Then you would require an Electronic Document Management System (EDMS) implemented within your organization.
For organizations that have intensive and complex business processes, EDMS should be implemented for effectiveness. Document control is very important to ensure that no out-dated documents are used and only the latest, correct, and approved documentation are used in circulation within the organization.
Out-dated and incorrect documents can cause confusion and affect business operations in terms of work quality, efficiency, and costs. These issues can bring in negative consequences like client loss, confusion within departments, and legal issues.
What you’ll learn
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Setup New project on EDMS on Aconex System ( Project Setting file, onboarding the users, setup the distrbution)
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Migrating (Downloading, Mapping, Transferring) document form old folder to Aconex System
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Close follow up With project parties to ensure submition on System
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EDMS – (Electronic Document Management System) on Aconex system
Organizational Benefits
Organizational benefits of employees who take up the Electronic Document Management System (EDMS) program will be as below:
- Lower archival, retrieval and storage costs of physical documents
- Swifter processing of information in business and financial operations
- Valuable staff time spent is saved and can be utilized for other tasks
- Duplications of the documents are reduced due to effective control
- Errors are marginalized with automation moving in
- Access and control are centralized for effective control
- Effective collaboration and coordination are followed
- Document and Information security is prioritized
- Customer and client services become more efficient
- Documents have standardized formats and filing systems
- Retrieving and accessing data and information becomes very easy
- Standardization and compliance regulations are followed
- Business process automation is encouraged
Personal Benefits
Participants who participate in this Electronic Document Management System (EDMS) will benefit in the following ways:
- Individuals become more organized with their assigned tasks
- They manage time very effectively
- Individuals better understand innovation and automation
- They become good coordinators and managers of tasks
- Being compliant fosters discipline in the tasks they do
- Participants manage their competencies in an effective manner
- They are more technically sound when it comes to technology
- They are effective in their work and are engaged in other tasks
- There is a sense of job satisfaction and value to the roles they play
Course Content:
Module 1: Foundations: Electronic Document Management System (EDMS)
- Information Management: Digitalization
- EDMS: Definition
- Purpose and Importance of EDMS
- Concept and General Principles of EDMS
- Benefits and Advantages of using EDMS
- Differences between RMS (Records management system) and EDMS
- Challenges of EDMS systems
Module 2: Electronic Document Management Standards and Regulations
- Information and Data Risk
- Quality management systems – Requirements
- ISO Documentation Requirements
- ISO 9000 and other regulatory Requirements
- Control of documents and management
- Internal and External Audits
- Non-compliant documents
- Corrective and Preventive Action plan
Module 3: EDMS: Implementation and Framework
- Implementation of EDMS: Process and Strategies
- Quality Management Systems
- Analysis of the current processes
- Reviewing of existing documentations
- Revision of processes and documentation
- Implementation: The change management
- Implementation of Process maps and flow charts
- Observation, measuring effectiveness, and analysis
- Technology options
Module 4: Electronic Document Lifecycle
- Extraction and Capture of data from documents
- Registration of the document on EDMS
- Classification of documents based on confidentiality
- Storage of physical and digital documents
- Access and permissions to documents
- Deletion of expired Documents
- Electronic Document Management: Best practices
Module 5: EDMS Operations
- Document data capture and accuracy
- Documents Scanning
- OCR and Image Processing
- Indexing, archiving and retrievals
- Type of documents
- Multimedia documents
- Scanner technologies
- Image Enhancement techniques
- Revisions and versions
- Historical Audit trails
- Forms creation and Management
- Document Distribution: Workflow Management
- Document Tracking
Module 6: Tools of EDMS
- Automated Information Capture
- Federated Search & Retrieval
- Collaboration Tools
- Hierarchical File Indexing & Classification
- Connected Archival Methods
- Automated Workflows
- Security & Audit Trails
- Document Metadata
- Version Control
- System-Wide Integration
Module 7: EDMS and Business Operations
- Intelligent business process management
- Business Process Automation and Workflow Systems
- Workflow Integration
- Identification of Business Processes
- Technical Specifications and Implementation Procedures
- Types of Documentation Systems
- Innovation and Digitalization
- Industry standards and best practices
Module 8: Document Control and Security
- Document security
- Multiple security levels
- Encryption
- Authoring Systems
- Card and folio-based systems
- Authentication and Authorization
- Digital Rights management
- Digital signatures
- Backups and Document Restoration
Who this course is for:
- Document Controller
- IT
- Information System
- Engineer
- Project Information
- EDMS
- Project Parties
- BIM
International Student Fee: 300US$
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- Week End Classes For Professionals SAT | SUN
- Corporate Group Trainings Available
- Online Classes – Live Virtual Class (L.V.C), Online Training
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