Looking for a job that can give you freedom and flexibility? Learn how to turn your passion for organization into a home-based business as a virtual assistant.
Sometimes we reach a point in life when we want to find a balance between having a job, earning money, and enjoying life.
If you want to work for yourself and build your own freedom, learning how to become a virtual assistant (also known as VA) might be ideal!
Becoming a virtual assistant can finally give you that flexibility to create the perfect balanced lifestyle you are longing for.
As a virtual assistant, you get to choose who you work for and what tasks you take on. You’ll be able to manage your own schedule and work from anywhere.
This could be the comfort of your own home or a beach in Thailand!
You just have to believe in yourself, know your strengths, and learn the basics, and you will be able to set up your VA business in no time!
Of course, like all jobs, it’s hard work, especially at the beginning.
You’ll have a lot to learn, you’ll need to be determined, and don’t give up at the first hurdle, but the freedom that will come with being in charge of your own life will be incredible.
And it’s entirely possible to make a full-time income within a month or two of starting.
What Exactly Is A Virtual Assistant?
A virtual assistant (VA) is a person that can give support to other businesses from a remote location.
Thanks to high-speed internet, document sharing, and cheap conference calling systems, virtual assistants are in high demand by entrepreneurs and online businesses that need help but don’t want to bring on full-time staff in a specific location.
Having someone help their business remotely gives them more flexibility, less fixed costs, and the ability to scale up and down, depending on the business’s needs.
Basically, as a virtual assistant, you will be asked to do office and administrative tasks remotely.
What Does A Virtual Office Assistant Do Every Day?
A virtual assistant is really just anyone that can help with tasks from a remote location. This means you will offer clients services on a day-to-day basis as a contractor or self-employed. This could include, but it’s not limited to email management, content creation, bookkeeping, graphic design, social media, and more!
Every VA offers different services. Just think about what you are good at and make sure you personalize your offer based on your skills.
The best thing you can do, especially when starting out, is to specialize in a niche and offer your service to a type of business.
By becoming an expert in your niche, you will also get paid more per job in the long run.
What Services Does A Virtual Assistant Provide?
There are plenty of services you can offer:
1. SOCIAL MEDIA
Many business owners know they need a social media presence, but most don’t have time to create content, share, and engage with their audience.
If you love managing Facebook pages, Twitter, Pinterest, and Instagram accounts, this niche could be for you.
Social media moves really fast, and every week there are new platforms to master and learn.
Social media virtual assistants are in high demand, and if you have any of these skills, this area might be perfect for you:
- You understand how to create headlines worth sharing and are familiar with copywriting and marketing.
- You have an eye for design and can pin, tweet, and select beautiful images for Instagram.
- You love being up to date with everything that’s trending.
- You can engage with a brand’s audience and know how to keep the conversation going with people
2. BLOGGING
If you have always wanted to start your own blog, becoming a blogger’s VA is a great way to fast-track your blogging success while earning extra money.
You’ll learn how more successful bloggers run their blogs while helping them with more administrative tasks.
Some of the tasks you will do as a blogger’s VA are:
- Write, edit, and proofread blog posts.
- Moderate blog comments.
- Create graphics for blog posts or social media like Pinterest.
- Improve SEO.
- Remove broken links, and add affiliate links.
- Manage readers’ emails.
- Schedule social media.
3. E-COMMERCE
Running an e-commerce store can be challenging, especially for small and mid-size businesses.
Business owners have an endless list of tasks to manage every day.
This is where a virtual assistant comes in to help.
Some of the things you could help with are:
- Manage customer service
- Track orders, including order entry, shipment, and invoicing.
- Deal with returns/exchanges
- Manage inventory
- Help with marketing
- Website maintenance
4. GENERAL ADMIN
Ok, general admin isn’t really a highly specialized niche, but if you have previous experience in an office job, this is the perfect place to start as a virtual assistant. It’s probably not the most lucrative, but administrative support is crucial to most businesses, and it’s a straightforward way to market yourself to small business owners that need help.
There are many tasks that you can do as a general admin VA, including:
- Managing calendars and schedule
- Managing emails
- Booking appointments
- Making travel arrangements
- File management
- Data entry
- Setting up spreadsheet
Pretty much every task that a general office assistant on-site would do, except for bringing the coffee!
5. CONTENT PRODUCTION
If you love creating, curating, and editing videos or beautiful images, you could start a VA business as a content production creator.
Creating content is very time-consuming. Most businesses do not have time to dedicate to this and will look to outsource these tasks.
You can offer your services to help with:
- Writing blog posts
- Research content ideas
- Create graphics
- Source photos
- Take product pictures
- Edit pictures
- Create videos
6. FINANCE
If you have any previous finance and bookkeeping experience, this could be quite a lucrative virtual assistant niche for you to look into.
You could offer services like:
- Bookkeeping
- Invoice creation
- Payments processing
- Payroll
How To Become A Virtual Assistant In 5 Steps
Once you have decided which niche you want to work on, you will need to set up your virtual assistant business.
Here are the 5 steps to follow to start a home-based virtual assistant business:
1. FOCUS ON YOUR OFFER
By now, you know you can offer hundreds of services as a VA. You can do everything from writing, emailing, calendar management, bookkeeping, marketing, social media, and more. Focus on the skills you have, and enjoy doing. There is no reason to spread yourself too thin, especially at the beginning, when you have a lot to learn!
2. SET UP YOUR BUSINESS THE RIGHT WAY
When starting out, you need to decide how you will run your business. You can set it up as a sole proprietor. This is a fast and easy way and doesn’t require any special setup. The only issue is that if anything happens to your business, you will put your personal asset at risk.The other option is to set up an affordable LLC. If you ever get sued, this will protect your personal assets, like your home.
Before you start your business, you should seek professional advice to set up your business the right way.
3. CREATE A WEBSITE AND SOCIAL MEDIA PRESENCE
If you want to work remotely, you will have to sell yourself as an online communication expert. The best way to do this is to create a website showing your skills and services. Think about it as your “virtual” CV.
Your website will showcase what you can do for your potential clients and will play an essential role in establishing your business.
Social media is also an important part of your business, but you don’t have to be everywhere: learn where your potential clients hang out and master one or two social media platforms. Are they on Facebook? On Instagram? Become an expert and follow them to show them you understand their brand.
4. FIND FRIENDS IN YOUR NICHE
Working from home can, from time to time, become a lonely job. You will always need a support group, someone who understands you and can help you by giving you advice or simply sharing a rant from time to time.
Look for Facebook groups and blogs that are in your niche.
Find a group of people who share your goals and work alongside them to build a successful business
5. MAKE YOUR CLIENTS HAPPY & ASK FOR FEEDBACK
Making your clients happy is the biggest asset to your business. Once you find your first client, do everything you can to deliver top service.
A happy client might recommend you to other business owners they know, and you just need a handful of clients to make a full-time income as a virtual assistant!
Don’t be afraid to ask for feedback. Ask your clients if there is anything you can improve on, and take anything they say on board. Use every positive note as a testimonial, and ask your best clients if you can use them as referrals.
This will help you enormously to get more clients.
How To Find Virtual Assistant Jobs
Finding a virtual assistant job isn’t difficult. Whether you are looking for a full-time job or a freelance position, plenty of companies offer virtual assistant jobs.
I’ve put together some of the best ones for you!
FLEXJOBS
FlexJobs is an online job board that lists work-from-home opportunities flexibly, including remote, freelance, and part-time roles. It’s the perfect website to use if you want to start a remote career. They have a section in which they list all virtual assistant jobs here.
All job opportunities are carefully screened and checked for scams before they are approved, which means all jobs listed here are legit opportunities to make money.
What’s the catch? It’s not free!
You need to pay $2.95 for the first 14 days (and then a monthly fee) to be able to apply to job listings.
But you can cancel at any time if you don’t want to renew your subscription. No questions asked.
FIVERR
Fiverr lets you create an online profile, and you can apply for jobs posted there.
It’s a great online portal to get experience when you are just starting, but you won’t find many high-paying gigs there.
You will get a few beginner jobs if you put in some time to create a great profile. This will help you gain experience.
You can then apply for better-paying jobs on other platforms.
UPWORK
Very similar to Fiverr, Upwork is one of the biggest freelance websites in the world.
This means there is always someone bidding less for every job, which might result in you charging way a much lower rate than you deserve.
It’s a great user-friendly platform that can help you launch your virtual assistant career, especially if you have no experience and are just starting your VA career.
OTHER GREAT WEBSITES TO FIND VIRTUAL ASSISTANT JOBS
Most of these companies will advertise virtual assistant jobs for beginners, and checking job offers on these websites is a good place to start if you have little experience.
FIND CLIENTS YOURSELF
But I honestly believe the best way to find good clients and be paid what you are worth is to identify potential clients yourself.
How?
Many companies don’t want to pay a third-party website to find VAs. They prefer to look for VAs directly or ask for recommendations in Facebook groups.
If, for example, you want to work as a VA for food bloggers, join some Facebook groups and wait for someone to ask if they know any good VA.
Be mindful of scammers, and always check the group rules.
The best Facebook groups to find your first job as a VA
- Virtual Assistant Savvies: This is an incredible free group with over 100k people. If you join the SavvySystem course, they have a fantastic private group with even more opportunities.
- Virtual Assistant Jobs: Another great group open to VA from all over the world.
- Virtual Assistant Connections: A smaller Facebook group, but you’ll still find plenty of job offers.
Or simply email some entrepreneurs or small companies you admire to ask if they are looking for remote help.
Is Becoming A Virtual Assistant For You?
Pros
Some great reasons to start a VA business are:
- It’s quick to set up and affordable, especially if you already have the skills and equipment to do the work. All you need is a laptop or computer and a fast internet connection.
- You don’t need specific licenses or college degrees to get started.
- You can create your own schedule and work as much or as little as you want.
Cons
But before you get started, you also need to be mindful of the cons of starting a new business as a virtual assistant:
- Finding your first clients can be challenging unless you already know someone who needs a VA.
- You must stay on top of current technology and trends in the services and industries you offer.
- You will have to compete with overseas VA that can offer much cheaper rates. To offset this, you’ll need to offer a higher level of service and ideally niche down into something more specialized that could require specific technical skills.
Are You Ready To Become A Virtual Assistant?
Invest in your future today! Don’t listen to people that tell you that you can’t have it all:
- A happy life
- A business that gives you money but also…
- Time for yourself to do what you want
You just need to believe in yourself and start working for you!
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