• Setup New project on EDMS on Aconex System ( Project Setting file, onboarding the users, setup the distrbution)
• Migrating (Downloading, Mapping, Transferring) document form old folder to Aconex System
• Close follow up With project parties to ensure submition on System
• EDMS – (Electronic Document Management System) on Aconex system

Organizational Benefits

Organizational benefits of employees who take up the Electronic Document Management System (EDMS) program will be as below:

• Lower archival, retrieval and storage costs of physical documents
• Swifter processing of information in business and financial operations
• Valuable staff time spent is saved and can be utilized for other tasks
• Duplications of the documents are reduced due to effective control
• Errors are marginalized with automation moving in
• Access and control are centralized for effective control
• Effective collaboration and coordination are followed
• Document and Information security is prioritized
• Customer and client services become more efficient
• Documents have standardized formats and filing systems
• Retrieving and accessing data and information becomes very easy
• Standardization and compliance regulations are followed
• Business process automation is encouraged

Personal Benefits

Participants who participate in this Electronic Document Management System (EDMS) will benefit in the following ways:

• Individuals become more organized with their assigned tasks
• They manage time very effectively
• Individuals better understand innovation and automation
• They become good coordinators and managers of tasks
• Being compliant fosters discipline in the tasks they do
• Participants manage their competencies in an effective manner
• They are more technically sound when it comes to technology
• They are effective in their work and are engaged in other tasks
• There is a sense of job satisfaction and value to the roles they play

Course Content:

Module 1: Foundations: Electronic Document Management System (EDMS)

• Information Management: Digitalization
• EDMS: Definition
• Purpose and Importance of EDMS
• Concept and General Principles of EDMS
• Benefits and Advantages of using EDMS
• Differences between RMS (Records management system) and EDMS
• Challenges of EDMS systems

Module 2: Electronic Document Management Standards and Regulations

• Information and Data Risk
• Quality management systems – Requirements
• ISO Documentation Requirements
• ISO 9000 and other regulatory Requirements
• Control of documents and management
• Internal and External Audits
• Non-compliant documents
• Corrective and Preventive Action plan

Module 3: EDMS: Implementation and Framework

• Implementation of EDMS: Process and Strategies
• Quality Management Systems
• Analysis of the current processes
• Reviewing of existing documentations
• Revision of processes and documentation
• Implementation: The change management
• Implementation of Process maps and flow charts
• Observation, measuring effectiveness, and analysis
• Technology options

Module 4: Electronic Document Lifecycle

• Extraction and Capture of data from documents
• Registration of the document on EDMS
• Classification of documents based on confidentiality
• Storage of physical and digital documents
• Access and permissions to documents
• Deletion of expired Documents
• Electronic Document Management: Best practices

Module 5: EDMS Operations

• Document data capture and accuracy
• Documents Scanning
• OCR and Image Processing
• Indexing, archiving and retrievals
• Type of documents
• Multimedia documents
• Scanner technologies
• Image Enhancement techniques
• Revisions and versions
• Historical Audit trails
• Forms creation and Management
• Document Distribution: Workflow Management
• Document Tracking

Module 6: Tools of EDMS

• Automated Information Capture
• Federated Search & Retrieval
• Collaboration Tools
• Hierarchical File Indexing & Classification
• Connected Archival Methods
• Automated Workflows
• Security & Audit Trails
• Document Metadata
• Version Control
• System-Wide Integration

Module 7: EDMS and Business Operations

• Intelligent business process management
• Business Process Automation and Workflow Systems
• Workflow Integration
• Identification of Business Processes
• Technical Specifications and Implementation Procedures
• Types of Documentation Systems
• Innovation and Digitalization
• Industry standards and best practices

Module 8: Document Control and Security

• Document security
• Multiple security levels
• Encryption
• Authoring Systems
• Card and folio-based systems
• Authentication and Authorization
• Digital Rights management
• Digital signatures
• Backups and Document Restoration

Who this course is for:

• Document Controller
• IT
• Information System
• Engineer
• Project Information
• EDMS
• Project Parties
• BIM

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